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The WSDS has a
fully-featured integrated Purchasing system. Not only can you use it to purchase
parts that you keep in inventory and resell, you can also purchase non-inventory
items (like copier paper) to maintain control. The Purchasing Module has a very
strong tie into the Accounts Payable Module. The systems have been setup to
ensure that you pay only for parts that have been received. Additionally,
because the WSDS is a “real-time” system, your customers can immediately know
when product is expected as soon as the purchase order is placed. This can save
what might have been a lost order.
2.10 PURCHASE ORDER ENTRY
The Purchase Order Entry was developed to be very easy to use. All vendor and
part cross-referencing can be used so actually entering orders is a very simple
task. Most recent pricing for the product to be purchased is also listed. For
those non-inventory items that you want to purchase, all you need is the correct
General Ledger code so the proper accounts can be credited. Of course, purchases
can be shipped directly to other warehouses or directly to a customer (Drop
Shipment).
2.11 GRS CREATION/REPRINT
Although considerable information is kept on the computer, it is important to
continue to keep certain information in writing. One of these critical bits of
information are received goods. Ultimately you want to be sure that you are only
paying for the goods that you receive. In order to ensure the most reliable
values, a ‘Goods Received Ship” or GRS is required of all incoming products.
Naturally, goods are expected to be received if a purchase order is placed.
Additionally, goods can be received as customer returns. In all cases, GRS’s
must be filled out to maintain accuracy. The GRS Creation/Reprint creates GRS’s
for items that are being received but have not gone through the normal purchase
order routine.
2.12 GOODS RECEIVED ENTRY
When product is received, all pertinent information about the receipt is
recorded, included whether any of the goods were damaged. At this time, if costs
have changed, the new costs can be entered to keep the costing information
absolutely accurate. (Of course, the cost can be entered, also, at a later
time.) As soon as the goods are received through the Goods Received Entry, they
are immediately put into inventory and made available for shipment.
2.14 INVENTORY WAREHOUSE TRANSFERS
For those Wine and Spirits Distributors that have multiple warehouses, the
Inventory Warehouse Transfer provides you with a quick and easy way to let the
computer know that you are moving goods from one warehouse to another.
LISTING AND
REPORTS
2.30 OPEN
PURCHASE ORDERS
A detailed listing of all open purchase orders can be printed. Information on
the report includes PO Number, Vendor, PO Date, Product, Size, UOM, Quantity
Ordered, Quantity Received so far, Balance not yet received, FOB cost, and
Extended total cost. For the non-stock items, the associated General Ledger Code
is also listed.
2.31 GRS PRINT
This routine creates GRS’s from new Purchase Orders and prints all GRS’s that
have not yet been printed. NOTE: GRS’s are printed on plain white paper. Since
the GRS is strictly an internal document, no special forms are needed.
2.32 WEEKLY RECEIPTS PRINT
A weekly log of goods received plus other pertinent information about the
receipt can be printed. Printed information includes PO cost, Quantity
originally ordered, and Quantity received, Extended total cost, GRS #, Vendor,
and PO #.
2.33 PURCHASE ORDER PRINT
Although it is not necessary to the WSDS to print Purchase Orders, there
are several vendors that require hard-copy Purchase Orders. The Purchase Order
Print will print the entered purchase orders on preprinted forms.
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